Records Management Services Center1). Storage Space Issues — All physical storage takes space, and the more files, the more space. And if you’re in a place like New York, that space is becoming extremely expensive, and as your files grow, so can the space requirement. Our digital document conversion can reduce that space needed from hundreds of square feet to a USB thumb drive, or a part of a file drawer.

2). Search — Manual search access for paper, microfilm or microfiche is time consuming and messy and dusty at best; exasperating and frustrating at worst. Scanned files, done well, can be easily searched in seconds with a few keystrokes.

3) Accessibility — Digitally saved files can be saved and printed from any computer, even a tablet. Using Optical Character Recognition (OCR), documents can be stored with searchable text and easily retrieved and printed. Cloud storage can enable access from almost anywhere.

4) Competitive Advantage — At Cambridge, we have multiple years of experience in document conversion. Much of that experience is in the financial sector, one of the most demanding environments. In addition to flawless performance for financial industry giants, we have helped small and midsize business move their critical documents into digital systems.


How Digital Document Conversion Works

digital document conversion scannersScanners read and analyze the surface of each page or image, and convert each to a digital image readable on a screen. Parts of, or the entire page, can be scanned using Optical Character Recognition, so they can be searched for words or phrases. Images can be scanned into editable files as well. Read more about the technology behind the process and document conversion capabilities.

Cambridge document specialists will work with you to determine your digital document scanning, storage and access needs, to work out a cost-effective solution that meets your business needs.

Day Forward conversion is the process of scanning, indexing and storing documents as they are produced or received in the normal course of business. In other words, scanning is part of current business document practice.

Back-file Conversion is the process to replace a larger collection of paper/film documents into digital images. Usually, back-file conversion means using high speed scanners to convert legacy documents into digital files that are sorted and stored in document libraries. Many customers may have volumes of records stored on paper, maps, microfiche, microfilm, or some other format. Scanning these files to digital format saves space, speeds search and improves access to these documents.

Cambridge Corporate Services has the ability to provide on- and off-site document conversion services to suit a project of any size. We can securely transport and store your records at our dedicated Manhattan document center.  Once there, our high speed scanners will convert and batch your documents into a digital version. The end result can be provided in multiple formats, in cloud-based or physical server storage. We can also arrange for secure destruction of your old documents once the conversion process is completed.

Please contact Cambridge Corporate Services at 212-425-7799 to speak about your document conversion needs.